Advisory for Entry of RR No./eT-RRs in EWB system Post EWB-FOIS Integration
18/12/2024
Subject: Guidance for Accurate
Entry of RR No./eT-RRs following the Integration of E-Way Bill (EWB) with
Freight Operation Information System (FOIS) system of Indian Railways.
Dear Taxpayers,
This advisory is being issued to inform you that the FOIS of Indian Railways has
now been integrated with the E-Way Bill (EWB) system via Application Programming
Interfaces (APIs).
In light of this, it is important that taxpayers follow the correct process for
entering RR no (Railway Receipt Number)/eT-RRs. into the EWB system. Adherence
to the guidelines below will help avoid any potential discrepancies or
mismatches.
1. Applicability of RR No./eT-RRs Entry in the EWB System
Taxpayers transporting goods via the Indian Railways FOIS must ensure the
correct entry of the number or RR No./eT-RRs in the EWB system. The format for
entering RR No./eT-RRs has been standardized to ensure consistency and accuracy.
2. Updating Part-B of EWB for Rail Transportation
a) Suppliers with a pre-existing E-Way Bill (EWB) for goods transported from the
factory to the railway station, and who are subsequently transporting goods by
rail under the FOIS, must follow these steps:
i. Update Part-B of the E-Way Bill using the "Multi-Transport Mode" option on
the EWB portal.
ii. In the updated section, select Rail as the mode of transport..
After selecting this option, the system will prompt you to enter the
corresponding RR No./eT-RRs
3. RR Number/eT-RRs for FOIS
For goods transported via the Freight Operations Information System (FOIS) the
RR number shall be entered in the following format in the EWB system.
Format: F<FromStationCode><RR No>
For eg: If the goods are dispatched from the station SJWT and RR no. is
123456789 then the same needs to be entered as FSJWT123456789
4. EWB and RR No./eT-RRs Validation
After entering the RR No./eT-RRs into the EWB system:
a) The EWB system will validate the RR No./eT-RRs against the data received from
the FOIS.
b) If a mismatch is detected or the RR No./eT-RRs is not found in the database,
an alert will be generated. Thus it is strongly advised that taxpayers ensure
the correct entry of RR No./eT-RRs to avoid future discrepancies
5. Importance of Accurate Entry
It is crucial for taxpayers to ensure that the RR number/eT-RRs is entered
correctly in the EWB system to allow smooth tracking and verification of goods
being transported via Indian Railways. Accurate entry will also facilitate the
validation process and avoid unnecessary delays or complications.
6. Assistance and Clarifications
For further assistance or if there are any discrepancies in entering RR No./eT-RRs
taxpayers are encouraged to raise a ticket with the support team, clearly
mentioning the RR No./eT-RRs.
The customers who are transporting goods using Railway FOIS system shall adhere
to the guidelines issued by Indian Railways for e-Demand customers.
We appreciate your cooperation in ensuring compliance with these guidelines.
Issued by: GST Network (GSTN)
Date: ## December 2024
Thanking You,
Team GSTN